This article provides an overview of the Know Your Business (KYB) verification process, starting with the submission of a company profile by a Business User (applicant). It details the verification steps carried out by Blockpass and explains how to access the KYB report.
KYB profile submitted by Business User
Document requirements
The following article outlines the required documents for the Know Your Business (KYB) verification process:
Company Required Documents
- Certificate of Incorporation (or equivalent): Official document recognizing the company's legal existence, issued by the relevant jurisdiction's registrar of companies.
- Articles of Association/Bylaws/Memorandum of Association (or equivalent): Internal rules of the company created by the founders or initial shareholders.
- Business Proof of Address (or equivalent): Utility bill, bank statement, or company document showing the company's name and the registered address, issued within the last 3 months.
- Shareholders' Register (or equivalent): A certified document listing company shareholders and their share details.
- Directors' Register (or equivalent): A certified document listing all company directors.
- Ownership Chart (or equivalent): Diagram of beneficial owners (25% +) and controllers, signed and dated by a Director within 3 months.
- Certificate of Incumbency (or equivalent): Official document listing current directors, shareholders, registered address, and issued within 3 months.
|
Document certification is a document certified within the last 3 months by an authorized professional (accountant, lawyer, or notary). A company register extract issued within 3 months is acceptable. |
Authorized Representatives & Controllers Required Documents
- Identity Document: Must not be expired; a scan/photocopy is acceptable.
- Proof of Address: Utility bill, bank statement, government document showing residential address and name, and issued within 3 months.
| Company "controllers" are the individuals who hold ultimate power and influence over a company. This typically includes ownership control (the beneficial owners who ultimately own or significantly control the company, directly or indirectly) and management control (key individuals like the Board of Directors and senior executives who make strategic and day-to-day operational decisions). |
KYB Verification Process
Document Validation Check
This check involves reviewing all submitted documents to ensure they meet Blockpass's standard requirements.
|
Document
|
Validation Criteria |
| Company | |
| Certificate of Incorporation | Official document confirming the company's legal existence, issued by the relevant jurisdiction's registrar of companies. |
| Articles of Association/Bylaws/Memorandum of Association | Internal governing rules established by the company's founders or initial shareholders. |
| Business Proof of Address |
A utility bill, bank statement, or company document displaying the company's name and registered address, issued within the past 3 months. |
| Certificate of Incumbency | Official document detailing current directors, shareholders, and the registered address, issued within the past 3 months. |
| Shareholders' Register | Certified document listing all company shareholders and their respective shareholdings. |
| Directors' Register | Certified document listing all company directors. |
| Ownership Chart |
Diagram outlining all Ultimate Beneficial Owners (UBOs) holding 25% or more of the applicant company, signed and dated by a Director within the past 3 months. |
|
Authorized Representatives & Controllers |
|
|
Identity Document |
Valid and clear photo/scan of a National ID, Passport, or Driving License. |
|
Proof of address |
A utility bill, bank statement, or government document showing the controller's name and residential address, issued within the past 3 months. |
Validation check result:
- N/A: When the document is not provided
- Consider: When the provided document is not valid based on the criteria above
- Clear: Document provided and valid
Data comparison
Comparison between the data submitted by the Business User via the KYB form and information obtained from an independent source: registry check, OR valid company documents provided by the Business User.
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Comparison with Registry Check
Performed where applicable to validate:
- Legal existence
- Company name, incorporation number, and registered address.
- Director(s), Shareholder(s), and Ultimate Beneficial Owner(s).
- Comparison with Valid Company Document
Different aspects of a company and its controllers are compared with one of the valid documents listed below to confirm their accuracy:
| Type | Comparison Documents |
| Company | |
| Company name | Certificate of Incorporation, Articles of Association, Certificate of Incumbency, or registry check. |
| Incorporation number | Certificate of Incorporation, Articles of Association, Certificate of Incumbency, or registry check. |
| Registered address | Certificate of Incorporation, Articles of Association, Certificate of Incumbency, Proof of Address, or registry check. |
| Controllers | |
| Director(s) | Certificate of Incumbency, Directors' Register, or registry check. |
|
Trustee(s) |
Trust Deed, Directors' Register, or registry check. |
| Shareholder(s) | Certificate of Incumbency, Shareholders' Register, or registry check. |
|
Partner(s) |
Trust Deed, Shareholders' Register, or registry check. |
| Beneficial Owner(s) | Ownership Chart (required when there is a Business Shareholder). |
Comparison result:
- N/A: When there is no valid document/ registry check to compare with the provided data.
- Clear: When the provided data matches the information in the valid document/ registry check.
Notes: If input data doesn’t match a valid document or registry check, the Blockpass Operator will update it. Corrected data will receive a 'Clear' certificate result.
Company verification
AML Screening on:
✅ The Business User itself (the applicant), based on the Company Name and Jurisdiction.
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AML Watchlists:
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Individual verification
As part of the KYB process, Blockpass conducts Know Your Customer (KYC) checks on associated individuals.
KYC Subjects
- The Authorized Representative
- Up to two Directors of the Applicant
- All Individual Shareholders holding interests of 25% or greater
- All Ultimate Beneficial Owners holding interests of 25% or greater
KYC Verification
- Identity Document Authentication
- AML Verification, including Sanctions List, Politically Exposed Persons (PEP) checks, and Adverse Media Screening
Multi-layer Company Verification
For Business Users managed by a Corporate Director, additional documents are required:
-
A Certificate of Incumbency for the Corporate Director, issued within the last 3 months.
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An Organizational Chart, signed by a Director of the Business User within the last 3 months, showing all natural persons who control the entity through management rights.
For Business Users at least 25% owned by a Corporate Shareholder, further documents are required:
- An Ownership Chart, signed by a Director of the Business User within the last 3 months, clearly identifying all natural persons who ultimately control the Business User through ownership.
- All identified natural person controllers will be subject to standard KYC and AML checks.
❌ No KYC/AML checks are required for natural person controllers listed under a Corporate Director.
❌ No AML checks are conducted on corporate entities acting as the Business User’s Directors or Shareholders.
❌ No company submissions or checks are required for additional layers of businesses within the ownership structure.
Advanced Verification (if required)
For companies exhibiting intricate multi-layered structures, customers may necessitate that each additional layer undergoes verification as a new application. Each such additional layer will incur charges equivalent to a new KYB profile.
Customers must provide their explicit agreement to these terms and associated charges before Blockpass initiates any advanced verification procedures for these complex structures.
KYB Remediation Policy
The KYB process verifies only the applicant and includes a maximum of two reviews:
- Initial Review: If the application is complete, the report is issued. If the application is incomplete, a remediation request is made.
- Second Review: After the requested updates are provided, a second review is conducted. Following this review, the report must be issued.
If further remediation is needed after the second review, the customer will be treated as a new applicant, subject to the same two-review process.
Communications and Notifications
Direct Communication with Business Users
If additional documentation or information is required during the verification process, Blockpass will contact Business Users directly via email.
Email Notifications for KYB Process Updates
Customers with access to our KYB service will receive email notifications for the following key updates:
- New KYB submission: When a new KYB profile is submitted.
- New KYB profile snapshot available: When an updated snapshot of your KYB profile is ready.
- KYB profile under review: When a completed KYB profile is undergoing re-review.
- KYB profile review completed: Once the review of a KYB profile has been finalized.
Notifications via email for the Business's Authorized Representative when:
- Their KYB profile has been successfully submitted.
- A completed KYB profile is being re-reviewed.
KYB Dashboard
Get Started with Blockpass
Blockpass offers a KYB as an add-on service for Enterprise Customers. Details on starting the Enterprise Plan can be found here: Enterprise Plan: Getting Started with Blockpass: A Simple Guide for Customers.
FAQs
Visit KYB Service - FAQs for Customers for more information.
Need Support?
Contact Blockpass to get support at:
- Support Form
- Telegram: @bp_telegram_helpdesk_bot
- Email: sales@blockpass.org
Key Corporate Document Required by Countries
| Country | Common Legal Entity Types | Key Corporate Documents | Ownership & Control Documents |
|---|---|---|---|
| Argentina | Sociedad Anónima (S.A.) - Corporation |
- Estatuto Social: The company's bylaws, which must be registered with the Public Registry of Commerce. - Public Deed of Incorporation (N): The notarized document that creates the company. - Proof of Registration from Public Registry of Commerce (R) |
- Certified Shareholder Register (Libro de Registro de Acciones) - Certified Directors' Register - Ownership Chart signed by a director |
| Argentina | Sociedad de Responsabilidad Limitada (S.R.L.) - Limited Liability Company |
- Contrato Social: The company's articles of association, registered with the Public Registry of Commerce. - Proof of Registration from Public Registry of Commerce (R) |
- Certified List of Members/Partners - Ownership Chart signed by a director |
| Australia | Proprietary Limited Company (Pty Ltd) |
- Constitution (or reliance on Replaceable Rules in the Corporations Act): The internal governance rules. - Certificate of Registration (R): Issued by the Australian Securities and Investments Commission (ASIC). |
- Certified Shareholder Register - Certified Directors' Register - Ownership Chart signed by a director |
| Australia | Public Company |
- Constitution - Certificate of Registration (R) |
- Certified Shareholder Register - Certified Directors' Register - Ownership Chart signed by a director |
| Austria | Gesellschaft mit beschränkter Haftung (GmbH) - Limited Liability Company |
- Gesellschaftsvertrag (N): The articles of association, which require notarization. - Firmenbuchauszug (R): Extract from the Companies Register. |
- List of Shareholders (Gesellschafterliste) (official registry doc) - Certified Directors' Register - Ownership Chart signed by a director |
| Austria | Aktiengesellschaft (AG) - Stock Corporation |
- Satzung (N): The articles of association. - Firmenbuchauszug (R) |
- Certified Shareholder Register (Aktienbuch) - Certified Directors' Register - Ownership Chart signed by a director |
| Belgium | Besloten Vennootschap (BV) / Société à Responsabilité Limitée (SRL) - Private Limited Company |
- Akte van Oprichting / Acte de Constitution (N): The deed of incorporation, prepared by a notary. - Uittreksel uit het Belgisch Staatsblad / Extrait du Moniteur Belge (R): Publication in the Belgian Official Gazette. |
- Certified Share Register (Aandelenregister / Registre des actions) - UBO-Register Extract - Ownership Chart signed by a director |
| Belgium | Naamloze Vennootschap (NV) / Société Anonyme (SA) - Public Limited Company |
- Akte van Oprichting / Acte de Constitution (N) - Uittreksel uit het Belgisch Staatsblad / Extrait du Moniteur Belge (R) |
- Certified Share Register (Aandelenregister / Registre des actions) - UBO-Register Extract - Ownership Chart signed by a director |
| Brazil | Sociedade Limitada (Ltda.) - Limited Liability Company |
- Contrato Social: The articles of association, registered with the Board of Trade (Junta Comercial). - Proof of Registration from Board of Trade (R) |
- Certified List of Quota Holders - Certified Directors' Register - Ownership Chart signed by a director |
| Brazil | Sociedade Anônima (S.A.) - Corporation |
- Estatuto Social: The bylaws of the corporation, registered with the Board of Trade. - Proof of Registration from Board of Trade (R) |
- Certified Shareholder Register (Livro de Registro de Ações Nominativas) - Certified Directors' Register - Ownership Chart signed by a director |
| Canada | Corporation |
- Articles of Incorporation (R): The document that establishes the corporation as a legal entity. - Bylaws: Rules for the corporation's internal governance. - Shareholder Agreement: Governs the relationship between shareholders. |
- Certified Securities Register (Shareholder Register) - Certified Register of Directors - Ownership Chart signed by a director |
| Canada | Partnership | - Partnership Agreement: Defines the terms of the partnership, including partner responsibilities and profit distribution. |
- Certified List of Partners - Ownership Chart signed by a director |
| Canada | Sole Proprietorship | - Business Name Registration (R): Required if operating under a name other than the owner's legal name. | - Owner Identification |
| Chile | Sociedad por Acciones (SpA) - Corporation by Shares |
- Escritura Pública de Constitución (N): The public deed of incorporation. - Inscripción en el Registro de Comercio (R): Registration with the Commerce Registry. - Publicación en el Diario Oficial: Publication in the Official Gazette. |
- Certified Shareholder Register (Registro de Accionistas) - Certified Directors' Register - Ownership Chart signed by a director |
| Chile | Sociedad de Responsabilidad Limitada (SRL) - Limited Liability Company |
- Escritura Pública de Constitución (N) - Inscripción en el Registro de Comercio (R) - Publicación en el Diario Oficial |
- Certified List of Partners - Ownership Chart signed by a director |
| China | Limited Liability Company (LLC) |
- Articles of Association: Outlining the company's operational rules. - Business License (R): Issued by the State Administration for Market Regulation (SAMR). |
- Certified Shareholder Register - Certified List of Directors - Ownership Chart signed by a director |
| China | Joint Stock Limited Company |
- Articles of Association - Business License (R) |
- Certified Shareholder Register - Certified List of Directors - Ownership Chart signed by a director |
| China | Wholly Foreign-Owned Enterprise (WFOE) |
- Articles of Association - Approval Certificate/Filing Receipt: From the Ministry of Commerce (MOFCOM) or its local counterpart. - Business License (R) |
- Certified Shareholder Register - Certified List of Directors - Ownership Chart signed by a director |
| Colombia | Simplified Stock Corporation (Sociedad por Acciones Simplificada - S.A.S.) |
- Private Document of Incorporation: Registered with the Chamber of Commerce. - Certificate of Existence and Legal Representation (R): Issued by the Chamber of Commerce. - Tax ID (Registro Único Tributario - RUT): Issued by the national tax authority (DIAN). |
- Certified Shareholder Register (Libro de Registro de Accionistas) - Certified Directors' Register - Ownership Chart signed by a director |
| Colombia | Corporation (Sociedad Anónima - S.A.) |
- Public Deed of Incorporation (N): Notarized and registered. - Bylaws (Estatutos). - Certificate of Existence and Legal Representation (R). - Tax ID (RUT). |
- Certified Shareholder Register (Libro de Registro de Accionistas) - Certified Directors' Register - Ownership Chart signed by a director |
| Denmark | Anpartsselskab (ApS) - Private Limited Company |
- Stiftelsesdokument: Memorandum of Association. - Vedtægter: Articles of Association. - Registreringsattest (R): Certificate of Registration from the Danish Business Authority (Erhvervsstyrelsen). |
- Certified Register of Owners (Ejerbog) - Certified Directors' Register - Ownership Chart signed by a director |
| Denmark | Aktieselskab (A/S) |
- Stiftelsesdokument - Vedtægter - Registreringsattest (R) |
- Certified Register of Owners (Ejerbog) - Certified Directors' Register - Ownership Chart signed by a director |
| Finland | Osakeyhtiö (Oy) - Limited Company |
- Perustamissopimus: The memorandum of association. - Yhtiöjärjestys: The articles of association. - Kaupparekisteriote (R): Trade Register extract. |
- Certified List of Shareholders (Osakasluettelo) - Certified List of Board Members - Ownership Chart signed by a director |
| France | Société à Responsabilité Limitée (SARL) - Limited Liability Company |
- Statuts: The articles of association, which must be filed with the Commercial and Companies Register (RCS). - Extrait Kbis (R): The official certificate of incorporation and identity for the company. |
- Register of Beneficial Owners (Registre des bénéficiaires effectifs) - Certified List of Directors (Gérants) - Ownership Chart signed by a director |
| France | Société par Actions Simplifiée (SAS) - Simplified Joint-Stock Company |
- Statuts: Offers more flexibility in governance compared to the SARL. - Extrait Kbis (R): Proof of legal existence and registration. |
- Certified Register of Share Movements (Registre des mouvements de titres) - Register of Beneficial Owners - Ownership Chart signed by a director |
| Germany | Gesellschaft mit beschränkter Haftung (GmbH) - Limited Liability Company |
- Articles of Association (Gesellschaftsvertrag) (N): Must be notarized and filed with the Commercial Register (Handelsregister). - List of Shareholders (Gesellschafterliste): Also filed with the Commercial Register. - Handelsregisterauszug (R): Extract from the Commercial Register. |
- List of Shareholders (Gesellschafterliste) (official registry doc) - Certified List of Managing Directors - Ownership Chart signed by a director |
| Germany | Aktiengesellschaft (AG) - Stock Corporation |
- Articles of Association (Satzung) (N): Must be notarized. - Report on the Formation of the Company (Gründungsbericht): Prepared by the founders. - Handelsregisterauszug (R): Extract from the Commercial Register. |
- Certified Share Register (Aktienregister) - Certified List of Management Board Members - Ownership Chart signed by a director |
| Hong Kong | Private Company Limited by Shares |
- Articles of Association: The constitutional document of the company. - Certificate of Incorporation (R): Issued by the Companies Registry. - Business Registration Certificate (R): Issued by the Inland Revenue Department. |
- Certified Register of Members - Certified Register of Directors - Significant Controllers Register - Ownership Chart signed by a director |
| India | Private Limited Company |
- Memorandum of Association (MoA): Defines the company's objectives and scope. - Articles of Association (AoA): Contains the internal regulations of the company. - Certificate of Incorporation (R): Issued by the Registrar of Companies. |
- Certified Register of Members (Form MGT-1) - Certified Register of Directors - Ownership Chart signed by a director |
| India | Public Limited Company |
- Memorandum of Association (MoA) - Articles of Association (AoA) - Certificate of Incorporation (R) - Certificate of Commencement of Business |
- Certified Register of Members (Form MGT-1) - Certified Register of Directors - Ownership Chart signed by a director |
| India | Limited Liability Partnership (LLP) |
- LLP Agreement: Governs the mutual rights and duties of the partners. - Certificate of Incorporation (R): Issued by the Registrar of LLPs. |
- Certified Register of Partners - Ownership Chart signed by a director |
| Ireland | Private Company Limited by Shares (LTD) |
- Constitution: A single document that includes the memorandum and articles of association. - Certificate of Incorporation (R): Issued by the Companies Registration Office (CRO). |
- Certified Register of Members - Certified Register of Directors - Register of Beneficial Ownership (RBO) data - Ownership Chart signed by a director |
| Ireland | Public Limited Company (PLC) |
- Constitution - Certificate of Incorporation (R) |
- Certified Register of Members - Certified Register of Directors - RBO data - Ownership Chart signed by a director |
| Italy | Società a Responsabilità Limitata (S.r.l.) - Limited Liability Company |
- Atto Costitutivo (N): The deed of incorporation, executed before a public notary. - Statuto: The company's bylaws. - Visura Camerale (R): The certificate of registration from the Italian Business Register. |
- Certified Shareholders' Register (Libro Soci) - Certified Directors' Register - Ownership Chart signed by a director |
| Italy | Società per Azioni (S.p.A.) - Joint-Stock Company |
- Atto Costitutivo e Statuto (N) - Visura Camerale (R) |
- Certified Shareholders' Register (Libro Soci) - Certified Directors' Register - Ownership Chart signed by a director |
| Japan | Kabushiki Kaisha (KK) - Stock Company |
- Articles of Incorporation (Teikan) (N): Must be notarized. - Certificate of Registered Matters (Touki Jikou Shoumeisho) (R): Proof of registration with the Legal Affairs Bureau. |
- Certified Shareholder Register (Kabunushi Meibo) - Certified List of Directors - Ownership Chart signed by a director |
| Japan | Godo Kaisha (GK) - Limited Liability Company |
- Articles of Incorporation (Teikan) - Certificate of Registered Matters (R) |
- Certified List of Members - Ownership Chart signed by a director |
| Malaysia | Sendirian Berhad (Sdn. Bhd.) - Private Limited Company |
- Constitution (optional): The company can choose to adopt a constitution. - Notice of Registration (R): Issued by the Companies Commission of Malaysia (SSM). |
- Certified Register of Members - Certified Register of Directors - Ownership Chart signed by a director |
| Malaysia | Berhad (Bhd.) - Public Limited Company |
- Constitution - Notice of Registration (R) |
- Certified Register of Members - Certified Register of Directors - Ownership Chart signed by a director |
| Mexico | Sociedad Anónima (S.A.) - Corporation |
- Acta Constitutiva (N): The articles of incorporation, formalized before a Notary Public and registered in the Public Registry of Commerce. - Proof of Registration from Public Registry (R). |
- Certified Shareholder Register Book (Libro de Registro de Acciones) - Certified Board of Directors List - Ownership Chart signed by a director |
| Mexico | Sociedad de Responsabilidad Limitada (S. de R.L.) - Limited Liability Company |
- Contrato Social (N): The company's formation agreement, similar to articles of incorporation for an S.A., also registered publicly. - Proof of Registration from Public Registry (R). |
- Certified Partner Register Book - Certified List of Managers - Ownership Chart signed by a director |
| Netherlands | Besloten Vennootschap (B.V.) - Private Limited Company |
- Deed of Incorporation (Akte van oprichting) (N): Executed by a civil-law notary. - Uittreksel Handelsregister (R): An extract from the Dutch Commercial Register. |
- Certified Shareholders' Register (Aandeelhoudersregister) - UBO-register extract - Ownership Chart signed by a director |
| Netherlands | Naamloze Vennootschap (N.V.) - Public Limited Company |
- Deed of Incorporation (N) - Uittreksel Handelsregister (R) |
- Certified Shareholders' Register - UBO-register extract - Ownership Chart signed by a director |
| New Zealand | Limited Company |
- Constitution (optional): Sets out the rights, powers, and duties of the company, its board, and its shareholders. - Certificate of Incorporation (R): Issued by the Companies Office. |
- Certified Share Register - Certified Directors' Register - Ownership Chart signed by a director |
| Nigeria | Private Limited Company (Ltd) |
- Memorandum and Articles of Association (MEMART): The constitutional documents of the company. - Certificate of Incorporation (R): Issued by the Corporate Affairs Commission (CAC). |
- Certified Register of Members - Certified Register of Directors - Register of Persons with Significant Control - Ownership Chart signed by a director |
| Nigeria | Public Limited Company (PLC) |
- Memorandum and Articles of Association (MEMART) - Certificate of Incorporation (R) |
- Certified Register of Members - Certified Register of Directors - Register of Persons with Significant Control - Ownership Chart signed by a director |
| Norway | Aksjeselskap (AS) - Private Limited Company |
- Stiftelsesdokument: The foundation document, including the articles of association. - Firmaattest (R): The certificate of registration from the Brønnøysund Register Centre. |
- Certified Shareholder Register (Aksjonærbok) - Certified List of Board Members - Ownership Chart signed by a director |
| Norway | Allmennaksjeselskap (ASA) - Public Limited Company |
- Stiftelsesdokument - Firmaattest (R) |
- Certified Shareholder Register (Aksjonærbok) - Certified List of Board Members - Ownership Chart signed by a director |
| Panama | Sociedad Anónima (S.A.) - Corporation |
- Pacto Social (Articles of Incorporation), registered with the Public Registry of Panama. - Certificate of Good Standing (Certificado de Registro Público). |
- Share Register (Registro de Acciones). - Declaration of Ultimate Beneficial Owner (UBO). - Minutes of Board of Directors/Shareholders meetings. |
| Panama | Sociedad de Responsabilidad Limitada (S.R.L.) - Limited Liability Company |
- Pacto Social (Articles of Organization), registered with the Public Registry of Panama. - Certificate of Good Standing. |
- Members Register (partner information is public in the registry). - Declaration of Ultimate Beneficial Owner (UBO). |
| Panama | Private Interest Foundation (Fundación de Interés Privado) |
- Foundation Charter (Acta Fundacional), registered with the Public Registry of Panama. - Certificate of Good Standing. |
- Foundation Council Regulations (private document). - Letter of Wishes (optional, private document outlining the founder's wishes). - Documents appointing a Protector (if any). |
| Poland | Spółka z ograniczoną odpowiedzialnością (Sp. z o.o.) - Limited Liability Company |
- Umowa spółki: The articles of association. - Odpis z Krajowego Rejestru Sądowego (R): Extract from the National Court Register (KRS). |
- Certified List of Shareholders (Lista wspólników) - Central Register of Beneficiaries (CRBR) Extract - Ownership Chart signed by a director |
| Poland | Spółka akcyjna (S.A.) - Joint-Stock Company |
- Statut: The articles of association. - Odpis z KRS (R) |
- Certified Shareholder Register (Księga akcyjna) - CRBR Extract - Ownership Chart signed by a director |
| Portugal | Sociedade por Quotas (Lda.) - Private Limited Company |
- Pacto Social: The articles of association. - Certidão de Registo Comercial (R): The Commercial Registry Certificate. |
- Register of Beneficial Ownership (Registo Central do Beneficiário Efetivo - RCBE) - Certified List of Directors - Ownership Chart signed by a director |
| Portugal | Sociedade Anónima (S.A.) - Public Limited Company |
- Pacto Social - Certidão de Registo Comercial (R) |
- RCBE Extract - Certified List of Directors - Ownership Chart signed by a director |
| Russia | Limited Liability Company (OOO) |
- Charter (Ustav): The single constitutional document of the company. - Certificate of State Registration (R): Confirms the company's entry into the state register of legal entities. |
- Certified List of Participants - Certified Directors' Information - Ownership Chart signed by a director |
| Russia | Joint-Stock Company (AO) |
- Charter (Ustav) - Certificate of State Registration (R) |
- Certified Register of Shareholders - Certified Directors' Information - Ownership Chart signed by a director |
| Singapore | Private Limited Company (Pte Ltd) |
- Constitution: The document governing the company's operations (replaces the Memorandum and Articles of Association). - BizFile Profile (R): The electronic certificate of incorporation from the Accounting and Corporate Regulatory Authority (ACRA). |
- Certified Register of Members - Certified Register of Directors - Register of Registrable Controllers - Ownership Chart signed by a director |
| Singapore | Limited Liability Partnership (LLP) |
- Partnership Agreement: Outlines the rights and obligations of the partners. - BizFile Profile (R): Proof of registration with ACRA. |
- Certified Register of Partners - Ownership Chart signed by a director |
| South Africa | Private Company ((Pty) Ltd) |
- Memorandum of Incorporation (MoI): The sole governing document of the company. - Notice of Incorporation: Filed with the Companies and Intellectual Property Commission (CIPC). - Registration Certificate (R): Issued by the CIPC. |
- Certified Securities Register - Certified Register of Directors - Register of Beneficial Ownership - Ownership Chart signed by a director |
| South Africa | Public Company (Ltd) |
- Memorandum of Incorporation (MoI) - Notice of Incorporation - Registration Certificate (R) |
- Certified Securities Register - Certified Register of Directors - Register of Beneficial Ownership - Ownership Chart signed by a director |
| South Korea | Jusik Hoesa - Stock Company |
- Articles of Incorporation (Jeong-gwan) (N): Must be notarized. - Certificate of Corporate Registration (R): Issued by the Supreme Court Registry Office. |
- Certified Register of Shareholders - Certified Register of Directors - Ownership Chart signed by a director |
| South Korea | Yuhan Hoesa - Limited Company |
- Articles of Incorporation - Certificate of Corporate Registration (R) |
- Certified Register of Members - Ownership Chart signed by a director |
| Spain | Sociedad de Responsabilidad Limitada (S.L.) - Limited Liability Company |
- Escritura de Constitución (N): The public deed of incorporation. - Proof of registration (Nota Simple Informativa) from Mercantile Registry (R). |
- Certified Register of Members (Libro registro de socios) - UBO Declaration (Acta de Titularidad Real) - Ownership Chart signed by a director |
| Spain | Sociedad Anónima (S.A.) - Corporation |
- Escritura de Constitución (N) - Proof of registration (Nota Simple Informativa) from Mercantile Registry (R). |
- Certified Register of Shareholders - UBO Declaration - Ownership Chart signed by a director |
| Sweden | Aktiebolag (AB) - Limited Company |
- Stiftelseurkund: The deed of formation. - Bolagsordning: The articles of association. - Registreringsbevis (R): The registration certificate from the Swedish Companies Registration Office (Bolagsverket). |
- Certified Share Register (Aktiebok) - Certified List of Board Members - Ownership Chart signed by a director |
| Switzerland | Aktiengesellschaft (AG) / Société Anonyme (SA) - Corporation |
- Articles of Association (Statuten / Statuts) (N): Must be publicly notarized. - Commercial Register Extract (Handelsregisterauszug) (R): Proof of the company's existence and legal status. |
- Certified Register of Shareholders (Aktienbuch) - Certified List of Directors - Ownership Chart signed by a director |
| Switzerland | Gesellschaft mit beschränkter Haftung (GmbH) / Société à responsabilité limitée (Sárl) - Limited Liability Company |
- Articles of Association (Statuten / Statuts) (N): Must be publicly notarized. - Commercial Register Extract (R) |
- Certified Register of Quota Holders (Anteilbuch) - Certified List of Directors - Ownership Chart signed by a director |
| Turkey | Anonim Şirket (A.Ş.) - Joint Stock Company |
- Esas Sözleşme (N): The articles of association, notarized and registered with the Trade Registry. - Ticaret Sicili Gazetesi (R): Publication in the Turkish Trade Registry Gazette. |
- Certified Share Ledger (Pay Defteri) - Certified List of Board Members - Ownership Chart signed by a director |
| Turkey | Limited Şirket (L.S.) - Limited Liability Company |
- Şirket Sözleşmesi: The company agreement. - Ticaret Sicili Gazetesi (R) |
- Certified Share Ledger (Pay Defteri) - Certified List of Managers - Ownership Chart signed by a director |
| United Arab Emirates | Limited Liability Company (LLC) |
- Memorandum of Association (MoA) (N): Must be notarized and translated into Arabic. - Trade License (R): Issued by the Department of Economic Development (DED) in the respective emirate. |
- Certified Shareholder Register - Register of Beneficial Owners - Ownership Chart signed by a director |
| United Arab Emirates | Free Zone Establishment (FZE) / Free Zone Company (FZC) |
- Memorandum of Association / Articles of Association - Trade License (R): Issued by the relevant free zone authority. |
- Certified Shareholder Register - Register of Beneficial Owners - Ownership Chart signed by a director |
| United Kingdom | Private Limited Company (Ltd) |
- Memorandum of Association: A statement from the initial shareholders that they agree to form the company. - Articles of Association: The rulebook for the company's internal affairs. - Certificate of Incorporation (R): Issued by Companies House as proof of the company's legal existence. |
- Certified Register of Members - Certified Register of Directors - Register of People with Significant Control (PSC) - Ownership Chart signed by a director |
| United Kingdom | Public Limited Company (PLC) |
- Memorandum of Association - Articles of Association - Certificate of Incorporation (R) - Trading Certificate: Required before the PLC can commence business or borrow. |
- Certified Register of Members - Certified Register of Directors - PSC Register - Ownership Chart signed by a director |
| United Kingdom | Limited Liability Partnership (LLP) |
- LLP Agreement: Similar to a partnership agreement, it outlines the rights and responsibilities of the members. - Certificate of Incorporation of an LLP (R): Issued by Companies House. |
- Certified Register of Members - PSC Register - Ownership Chart signed by a director |
| United States | Corporation (C-Corp & S-Corp) |
- Articles of Incorporation / Certificate of Incorporation (R): The foundational document filed with the Secretary of State to create the corporation. - Bylaws: Internal rules for the management of the corporation. - Shareholder Agreement: An agreement between shareholders outlining their rights and obligations. |
- Certified Stock Ledger - Certified Register of Directors - Ownership Chart signed by a director |
| United States | Limited Liability Company (LLC) |
- Articles of Organization / Certificate of Formation (R): The document filed with the state to form the LLC. - Operating Agreement: An internal document that governs the LLC's operations and the members' rights and duties. |
- Certified Register of Members - Ownership Chart signed by a director |
| United States | General Partnership | - Partnership Agreement: A contract that outlines the terms of the partnership, including profit and loss distribution, and management responsibilities. |
- Certified List of Partners - Ownership Chart signed by a director |
| United States | Sole Proprietorship | - DBA (Doing Business As) Registration (R): Required if the business operates under a name different from the owner's legal name. | - Owner Identification |
| Vietnam | Limited Liability Company (LLC) |
- Investment Registration Certificate (IRC): Required for foreign-invested projects. - Enterprise Registration Certificate (ERC) (R): The official business registration certificate that establishes the company. - Company Charter (Điều lệ công ty): The company's articles of association. |
- Certified Register of Members - Certified List of Directors - Ownership Chart signed by a director |
| Vietnam | Joint Stock Company (JSC) |
- Investment Registration Certificate (IRC): Required for foreign-invested projects. - Enterprise Registration Certificate (ERC) (R): The official business registration certificate. - Company Charter (Điều lệ công ty): The company's articles of association. |
- Certified Register of Shareholders - Certified List of Directors - Ownership Chart signed by a director |
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